Meetings at IMEX
Meetings at IMEX
Book the meetings that matter using our online meeting system. Explore new destinations, hear about the latest products and services, and make powerful connections.
Jump to:
Our video guide to scheduling meetings
Jump to:
Our video guide to scheduling meetings
What is a meeting?
A meeting is a 30-minute meeting with an exhibitor booked by you, the buyer. They are your opportunity to meet with exhibiting destinations and suppliers to get business done.
All buyers can book meetings, whether you are a hosted buyer or a buyer attendee.
83,000 meetings were made at IMEX 2023—they are the lifeblood of our show.
Hosted buyer meetings
As well as individual meetings, hosted buyers can also book booth presentations or may have group appointments allocated (pre-scheduled by us)—these are a great way to explore new destinations and ideas.
When you accept an invitation to be an IMEX hosted buyer, you're making a commitment to book genuine business meetings with our exhibitors.
We recommend at least six to eight meetings per day. These should be mainly one-to-one meetings, but can include some group appointments and booth presentations.
Managing your schedule
Meetings are scheduled for 30 minutes. We recommend allowing at least  five minutes at the end of each meeting to get to your next meeting on time. 
You can change the time of a meeting by selecting it in your schedule and then choosing Reschedule. If you need to cancel a meeting, send a personal message in advance. 
As well as scheduling meetings with exhibitors, you can also save events, activities and education sessions to your schedule.
You can change the time of a meeting by selecting it in your schedule and then choosing Reschedule. If you need to cancel a meeting, send a personal message in advance. 
As well as scheduling meetings with exhibitors, you can also save events, activities and education sessions to your schedule.
Meetings FAQs
- What is a meeting?
- WHEN CAN I START BOOKING MEETINGS?
- How are meetings set up and who can book them?
- How do I send a meeting request?
- How many meetings do I commit to as a hosted buyer?
- What happens if I don’t book the recommended numbers of meetings as a hosted buyer?
- What is a group appointment?
- What is a booth presentation?
- Will I get a lot of email/marketing messages from exhibitors?
Your guide to scheduling meetings
Check our useful video guide to walk you through:
- Your show dashboard
- Accessing your schedule
- Adding blocks within your schedule
- Checking your Group appointments
- Making/ canceling and re-scheduling individual meetings
- Messaging
- Viewing the attendee list
Any questions? Check our FAQs page or contact us:
Call: +44 (0) 1273 227311
Email: hosted@imexevents.com
Call: +44 (0) 1273 227311
Email: hosted@imexevents.com
David Kries
Relationship Manager
Laura Jewell
Relationship Manager, Hosted Buyer Programme