Managing group leaders and group appointments
Group leaders
A group leader travels with the hosted buyer group and escorts them to their group appointments. They are the key contact for your hosted buyers and for us during the show. As an IMEX intermediary it’s your responsibility to assign a group leader for each hosted buyer group you manage.
Group leaders  should: 
- Have contact details for all  your  hosted buyers  in case of emergencies 
- Have  the group appointment schedule for your hosted buyer group, and accompany your hosted buyer group to all  group appointments
- Tell us straight away if any hosted buyers cancel their attendance or do not attend. (If a hosted buyer does not check in to their hotel for their first night’s accommodations, we’ll cancel any further accommodations we’ve booked for them.)
We’ll host one group leader for a minimum of 10 confirmed hosted buyers, unless otherwise agreed.
Your group leader should register as soon as possible. We'll approve them as a group leader when your hosted buyer group reaches the agreed minimum number. Once approved, they'll be able to confirm their travel and accommodations preferences, and submit their travel reimbursement claim.
If you’re the group leader let us know so we can add the role to your registration.
Group appointments
We make a few group appointments for your hosted buyers each day your hosted buyer group is at the show.
Group appointments are scheduled between 11am and 4pm.
More information about group appointments
- Group appointment preferences
- Matching your group appointment preferences
- Group appointment schedule
- Group appointment attendance
- Combined and split group appointments